Board of Directors Meeting December 15, 2009

Members Present - Debbie Rosso, Frank Wright, John Park, Mike Reagan and Carole Garrett.
Also present, Gayle Pinero of The Select Group, Association Manager.

There were no homeowners present.

Call to order - 6:30 p.m.

Approval of minutes - The minutes from the previous Board meeting were approved electronically prior to the meeting.

Debbie Rosso reported that we are still working with Bowman’s Garden Center regarding the plantings. We have been delayed by the weather.

Balconies were discussed and it was agreed that the Association would take care of repairing the balconies for Babette Ogle, Jesse Demps and Carlos Lee.

The bid from B.H.T. LLC was discussed. It was agreed that we would give them one job to do before making a final decision on hiring them to do further work for the Association.

With regard to the railings, it was agreed that we should survey the property owners to find out whether or not they approve of black for the metal part of the railings.

Mike Reagan said he would investigate the feasibility of replacing the shed at (Poellnitz) with a pre-constructed shed. Mike Reagan also said that Rob Poellnitz should be responsible for the cost of his own footers.

The Board discussed getting rid of the posts on the balconies. The Board agreed to have B.H.T. LLC work on one balcony and to have the property owners look at the new design before proceeding with the remainder of the balconies.

Frank Wright recommended that we work on 141 first. Gayle Pinero will notify the owners.

Debbie Rosso said she would give Ms. Ogle the name of the Anderson window people for her windows.

There was considerable discussion about how to handle the triangular windows……..whether to wall them in or replace them. Debbie Rosso will research the cost of both options. Frank Wright said we need to notify owners and make them aware that this is their responsibility. If we decide to use windows Gayle Pinero said she would give the owners the specifications and approximate cost.

Debbie Rosso submitted a proposal for roof replacement. A special assessment was discussed but it just is not feasible at this time. John Park suggested that we work on a five-year plan for roof replacement…..he also mentioned the possibility of a tax credit. Debbie Rosso agreed to look into this.

Gayle Pinero said we can get The Select Group’s CPA to check into this possibility. John Park also said there might be a grant available.

Frank Wright asked about a five-year maintenance plan for the roofs.

Frank Wright reported that we owe the reserve fund for October, November and December. Frank Wright made a motion that we pay out of the operating account $3,114.00 (each) for October, November and December and that we continue to put $3,114.00 per month into the reserve account until budget is changed. John Park seconded the motion….it passed unanimously.

The Board also agreed to put any monies left over at the end of the month, after all operating expenses and regularly scheduled payments to reserves have been made, into the reserve account.

The insurance claim with regard to HVAC and air handlers was discussed.

State Farm has offered a maximum of $5,000 per unit. Frank Wright said we should not accept any offer from State Farm since the attorney is working on an appeal. John Park said that grant money may be available from disaster relief for relocating equipment.

John Park reported that Mike Davis had asked him to notify owners that if they are having problems with their emergency heat there is an inexpensive part that can be purchased to replace the defective part.

Debbie Rosso said State Farm had approved the duct and insulation work and it will be done by Air Concepts.

It was brought up that we need to consider paving the parking lot in 2010.

Mike Reagan made a motion to adjourn the meeting. John Park seconded it; the meeting adjourned at 9:30 p.m.