Members Present - Debbie Rosso, Frank Wright, John Park, Mike Reagan and Carole Garrett.
Also present, Gayle Pinero of The Select Group, Association Manager.
There were no homeowners present.
Call to order - 6:30 p.m.
Approval of minutes - The minutes from the previous Board meeting were approved electronically prior to the meeting.
Debbie Rosso reported that we are still working with Bowman’s Garden Center regarding the plantings. We have been delayed by the weather.
Balconies were discussed and it was agreed that the Association would take care of repairing the balconies for Babette Ogle, Jesse Demps and Carlos Lee.
The bid from B.H.T. LLC was discussed. It was agreed that we would give them one job to do before making a final decision on hiring them to do further work for the Association.
With regard to the railings, it was agreed that we should survey the property owners to find out whether or not they approve of black for the metal part of the railings.
Mike Reagan said he would investigate the feasibility of replacing the shed at (Poellnitz) with a pre-constructed shed. Mike Reagan also said that Rob Poellnitz should be responsible for the cost of his own footers.
The Board discussed getting rid of the posts on the balconies. The Board agreed to have B.H.T. LLC work on one balcony and to have the property owners look at the new design before proceeding with the remainder of the balconies.
Frank Wright recommended that we work on 141 first. Gayle Pinero will notify the owners.
Debbie Rosso said she would give Ms. Ogle the name of the Anderson window people for her windows.
There was considerable discussion about how to handle the triangular windows……..whether to wall them in or replace them. Debbie Rosso will research the cost of both options. Frank Wright said we need to notify owners and make them aware that this is their responsibility. If we decide to use windows Gayle Pinero said she would give the owners the specifications and approximate cost.
Debbie Rosso submitted a proposal for roof replacement. A special assessment was discussed but it just is not feasible at this time. John Park suggested that we work on a five-year plan for roof replacement…..he also mentioned the possibility of a tax credit. Debbie Rosso agreed to look into this.
Gayle Pinero said we can get The Select Group’s CPA to check into this possibility. John Park also said there might be a grant available.
Frank Wright asked about a five-year maintenance plan for the roofs.
Frank Wright reported that we owe the reserve fund for October, November and December. Frank Wright made a motion that we pay out of the operating account $3,114.00 (each) for October, November and December and that we continue to put $3,114.00 per month into the reserve account until budget is changed. John Park seconded the motion….it passed unanimously.
The Board also agreed to put any monies left over at the end of the month, after all operating expenses and regularly scheduled payments to reserves have been made, into the reserve account.
The insurance claim with regard to HVAC and air handlers was discussed.
State Farm has offered a maximum of $5,000 per unit. Frank Wright said we should not accept any offer from State Farm since the attorney is working on an appeal. John Park said that grant money may be available from disaster relief for relocating equipment.
John Park reported that Mike Davis had asked him to notify owners that if they are having problems with their emergency heat there is an inexpensive part that can be purchased to replace the defective part.
Debbie Rosso said State Farm had approved the duct and insulation work and it will be done by Air Concepts.
It was brought up that we need to consider paving the parking lot in 2010.
Mike Reagan made a motion to adjourn the meeting. John Park seconded it; the meeting adjourned at 9:30 p.m.
Wednesday, December 23, 2009
Board of Directors Meeting November 10, 2009
Members Present - Debbie Rosso, Frank Wright, John Park, Mike Reagan, Carole Garrett and Gayle Pinero of The Select Group, Association Manager
Homeowners Present - Donna and Mike Davis, Shirley and Chuck Clayton,Erica Freeman, Teresa Park, Kathy Headrick, Louise Buxton and Ben Forsythe
The meeting was called to order at 6:30 p.m.
Approval of the minutes from the previous board meeting was done electronically prior to the meeting.
Frank Wright said there was no change in the treasurer’s report.
Debbie Rosso explained that we are working on the windows and doors to get them all caulked and painted prior to winter. She asked that the unit owners notify the association manager of any doors or windows that are sticking so they can be corrected.
She also reported that a window specialist had been to the units to inspect our windows. He recommended that people remove the screens for the winter because water accumulates and causes rotten wood. Debbie Rosso reported that he told her that Anderson windows (which we have) have many parts than can be replaced rather than replacing entire window.
Currently there are two main problems. One is the triangular windows. All but one has rotted and needs to be replaced. One option would be to remove the poorly designed triangular windows and wall the area. The other is the dormer windows and would need to be dealt with if and when the roofs are replaced. In the mean time, the caulkers did what they could to prevent and repair leaks.
Debbie Rosso said that Skeeter (H.E. Moore) is having personal problems and is unable to work for awhile but that we are trying to resolve the situation. Ms. Rosso said the 3rd floor windows will be painted as soon as weather permits.
Ms. Rosso asked the Board if the next meeting could be held on December 8th and it met with everyone’s approval.
Ms. Rosso then introduced our new Association Manager, Gayle Pinero, to the homeowners. Ms. Pinero had given each homeowner a packet of house rules and limited common elements. She then explained how the limited common elements would work for the homeowners.
Louise Buxton raised the question about how the board would deal with old leaks. Ms. Rosso replied that since Mrs. Buxton had complained for a very long time and nothing was resolved that her situation would be grandfathered.
Kathy Headrick asked about the sheds and how repairs, colors, etc. would be regulated. John Park responded that we do have guidelines and common standards for repairs.
Mike Davis asked if we fall under Olde Towne regulations…….it is understood by the Board that we do.
Louise Buxton asked about the work that was not done properly and needed to be corrected. Ms. Rosso said that some issues would be taken care of by the association. Ms. Pinero explained that the managing association regulates and inspects the repairs.
Erica Freeman asked about the length of time it would take to enforce repairs to be done by homeowners. Ms. Pinero explained the process and said it usually takes 45-60 days.
Ms. Rosso said we are trying to complete balconies and other repairs started by the previous board so all homeowners will be on equal footing.
Kathy Headrick asked about her leaks. Ms. Rosso said that since she had been requesting repairs for a very long time that they should meet at a later date to discuss how to resolve her issues.
Kathy Headrick asked if we plan to raise condo fees or have any special assessments this next year. Ms. Rosso replied that we are trying not to.
Chuck Clayton asked about how the Board regulates contractors in order to alleviate problems we have had in the past with substandard work. Ms. Rosso said that our contractors must have licenses and insurance. Ms. Pinero explained the process with regard to inspections, etc.
Frank Wright explained that part of the reason the Board changed managers was to improve the quality of contractors. He said he feels good at this point about The Select Group based on their list of clients and reputation.
Chuck Clayton suggested that we go back to previous management and boards to recover some of the funds spent correcting poor workmanship.
Mike Reagan commented that the previous management had probably done what they were told to do regarding repairs.
Mike Reagan asked if Rob Poellnitz’s shed had been rebuilt. Ms. Rosso replied that there had not been time. The Board agreed that we must honor the previous board’s commitment.
There was discussion about the balconies that are leaking and the ones not completed. Again it was the Board’s agreement that we have to finish repairs started by previous board.
Erica Freeman asked about storm damages……these are covered by insurance.
Frank Wright explained to the homeowners the Board’s reasons for paying off the loan and its plan for building our reserves.
Kathy Headrick asked why the corporation was dissolved. Frank Wright explained the reasons regarding tax implications. He also said we need to address incorporating but we need to do it properly with the advice of an attorney.
Debbie Rosso told homeowners the Board had invited our insurance agent to meet with us to discuss our liability coverage and that we do have adequate liability coverage. Mike Davis suggested that the Board obtain an umbrella policy……he was told we have one in place.
Chuck Clayton asked how many units are for sale and how many are rented. There are approx. 4 or 5 for sale and 4 or 5 rented. This means approx. 30% of the units are not owner occupied.
Debbie Rosso said that she has encouraged tenants to become involved with the community.
Shirley Clayton asked about the falling insulation under her unit……Mike Reagan and John Park offered to repair it for her.
Gayle Pinero explained the house rules and the plan to go to decal parking.
Mike Reagan stated that he has been working on the new budget.
The meeting was adjourned at 8:00 p.m.
Homeowners Present - Donna and Mike Davis, Shirley and Chuck Clayton,Erica Freeman, Teresa Park, Kathy Headrick, Louise Buxton and Ben Forsythe
The meeting was called to order at 6:30 p.m.
Approval of the minutes from the previous board meeting was done electronically prior to the meeting.
Frank Wright said there was no change in the treasurer’s report.
Debbie Rosso explained that we are working on the windows and doors to get them all caulked and painted prior to winter. She asked that the unit owners notify the association manager of any doors or windows that are sticking so they can be corrected.
She also reported that a window specialist had been to the units to inspect our windows. He recommended that people remove the screens for the winter because water accumulates and causes rotten wood. Debbie Rosso reported that he told her that Anderson windows (which we have) have many parts than can be replaced rather than replacing entire window.
Currently there are two main problems. One is the triangular windows. All but one has rotted and needs to be replaced. One option would be to remove the poorly designed triangular windows and wall the area. The other is the dormer windows and would need to be dealt with if and when the roofs are replaced. In the mean time, the caulkers did what they could to prevent and repair leaks.
Debbie Rosso said that Skeeter (H.E. Moore) is having personal problems and is unable to work for awhile but that we are trying to resolve the situation. Ms. Rosso said the 3rd floor windows will be painted as soon as weather permits.
Ms. Rosso asked the Board if the next meeting could be held on December 8th and it met with everyone’s approval.
Ms. Rosso then introduced our new Association Manager, Gayle Pinero, to the homeowners. Ms. Pinero had given each homeowner a packet of house rules and limited common elements. She then explained how the limited common elements would work for the homeowners.
Louise Buxton raised the question about how the board would deal with old leaks. Ms. Rosso replied that since Mrs. Buxton had complained for a very long time and nothing was resolved that her situation would be grandfathered.
Kathy Headrick asked about the sheds and how repairs, colors, etc. would be regulated. John Park responded that we do have guidelines and common standards for repairs.
Mike Davis asked if we fall under Olde Towne regulations…….it is understood by the Board that we do.
Louise Buxton asked about the work that was not done properly and needed to be corrected. Ms. Rosso said that some issues would be taken care of by the association. Ms. Pinero explained that the managing association regulates and inspects the repairs.
Erica Freeman asked about the length of time it would take to enforce repairs to be done by homeowners. Ms. Pinero explained the process and said it usually takes 45-60 days.
Ms. Rosso said we are trying to complete balconies and other repairs started by the previous board so all homeowners will be on equal footing.
Kathy Headrick asked about her leaks. Ms. Rosso said that since she had been requesting repairs for a very long time that they should meet at a later date to discuss how to resolve her issues.
Kathy Headrick asked if we plan to raise condo fees or have any special assessments this next year. Ms. Rosso replied that we are trying not to.
Chuck Clayton asked about how the Board regulates contractors in order to alleviate problems we have had in the past with substandard work. Ms. Rosso said that our contractors must have licenses and insurance. Ms. Pinero explained the process with regard to inspections, etc.
Frank Wright explained that part of the reason the Board changed managers was to improve the quality of contractors. He said he feels good at this point about The Select Group based on their list of clients and reputation.
Chuck Clayton suggested that we go back to previous management and boards to recover some of the funds spent correcting poor workmanship.
Mike Reagan commented that the previous management had probably done what they were told to do regarding repairs.
Mike Reagan asked if Rob Poellnitz’s shed had been rebuilt. Ms. Rosso replied that there had not been time. The Board agreed that we must honor the previous board’s commitment.
There was discussion about the balconies that are leaking and the ones not completed. Again it was the Board’s agreement that we have to finish repairs started by previous board.
Erica Freeman asked about storm damages……these are covered by insurance.
Frank Wright explained to the homeowners the Board’s reasons for paying off the loan and its plan for building our reserves.
Kathy Headrick asked why the corporation was dissolved. Frank Wright explained the reasons regarding tax implications. He also said we need to address incorporating but we need to do it properly with the advice of an attorney.
Debbie Rosso told homeowners the Board had invited our insurance agent to meet with us to discuss our liability coverage and that we do have adequate liability coverage. Mike Davis suggested that the Board obtain an umbrella policy……he was told we have one in place.
Chuck Clayton asked how many units are for sale and how many are rented. There are approx. 4 or 5 for sale and 4 or 5 rented. This means approx. 30% of the units are not owner occupied.
Debbie Rosso said that she has encouraged tenants to become involved with the community.
Shirley Clayton asked about the falling insulation under her unit……Mike Reagan and John Park offered to repair it for her.
Gayle Pinero explained the house rules and the plan to go to decal parking.
Mike Reagan stated that he has been working on the new budget.
The meeting was adjourned at 8:00 p.m.
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