Friday, February 19, 2010

Board of Directors Meeting February 16, 2010

The meeting was called to order at 6:50 p.m.

Present: Debbie Rosso, Mike Reagan, John Park, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent.

Homeowners’ Forum: Kathy Headrick, Teresa Park, Ben Forsythe, Chuck Clayton, Alan Norton and his agent, Joyce Bruce of ReMax.

Each homeowner was given an opportunity to ask questions and express their concerns, most of which centered around the progress on replacement of HVAC systems. The homeowners were filled in on the progress with our insurance agent and FEMA. There was concern about how the new systems would look both outside and work under our units when relocated. Debbie Rosso assured them that all of that was being considered and would be done as neatly and attractively as possible and everything will be inspected by the city.

Also the ongoing leaks and roof problems were briefly mentioned as was concern about the circumstances surrounding the seawall replacement.

Debbie Rosso reported that the railings definitely will be repaired this spring as soon as the weather breaks.

Ms. Rosso reported that we have an electrician replacing electrical boxes and sensors for our lighting system. Also the ‘temporary’ pole is being relocated!

Ms. Rosso reported that she has been talking to tree service people and has found someone who will remove tree(s) and grind stumps. She is scheduled to meet with him tomorrow.

Debbie Rosso reported that the planting will also be done as soon as is possible, depending on weather and the placement of the ac units.

Gayle Pinero presented the managing agent’s report. It was suggested that our Board form a committee to work on available grants and other available financing should FEMA reject our claim. The Board agreed this was a good idea.

Specifications for balcony work were discussed. Mike Reagan told Ms. Pinero that if she could furnish him with Aradan’s specifications he would be happy to work on refining them.

Frank Wright asked about the reserves. There was much discussion regarding communication about how we handle the reserves. Ms. Pinero promised to look into this immediately.

Ms. Pinero presented a proposal to have Thomas & Associates on retainer for $160.00 per month (proposal included in minutes). Mike Reagan made a motion that we put Thomas & Associates on retainer. Carole Garrett seconded the motion. There was discussion and it passed by majority.

One homeowner is delinquent. Collection was discussed and the Board decided to go ahead.

Parking decals and hanging tags are ready to be distributed. They must be signed for so Mike Reagan agreed to deliver them in person. Debbie Rosso requested that we review the letter before it is delivered.

Welcome packets for new owners and tenants were discussed. Ms. Pinero advised that this process is in place and she will be sending one to the new tenants.

Gayle Pinero presented two bids for work on new signs. We are going to table this until we have seen two more possible bids.

The roof situation was discussed in great detail. Ms. Rosso has proposals for review. Since Crawford Bay condos are located in the Olde Towne Historic
District any changes must be presented to the Planning Committee and Historic
Review Committee.

John Park said, and we all agree, that we must have a meeting with all homeowners to present the situation. John Park suggested we give them
all options for payment and vote.

The meeting was adjourned at 9:40 p.m.

Thursday, February 4, 2010

Board of Directors Meeting January 19, 2010

The meeting was called to order at 6:40 p.m.

Present: Debbie Rosso, Mike Reagan, John Park, Frank Wright and Carole Garrett

Homeowners’ Forum: Kathy Headrick, Teresa Park, Darlene Satifka with Martin Barrie and Agent, Marilyn E. Armstrong of William E. Wood

Gayle Pinero, Managing Agent, was unable to make it to the meeting due to car problems on the way.

Each homeowner had an opportunity to express his/her concerns and ask questions, particularly concerning balcony leaks and roof problems.

Kathy Headrick was advised to contact Les Mosely of Aaraden Builders to find out what he would do to correct work his company had done incorrectly.

Mike Reagan offered to check the attic of 151 Crawford Parkway
to see if he could determine where the leaks originated.

Debbie Rosso introduced the representatives of Air Concepts and they explained their proposal. They are ready to go to work when
we finally learn how much insurance money we will receive.

Mike Reagan made a motion to adjourn. John Park seconded the motion.

The meeting adjourned at 8:20 p.m.