Monday, June 7, 2010

BOARD OF DIRECTORS MEETING Thursday, May 27, 2010

Present: Debbie Rosso, Mike Reagan, John Park, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent

Homeowner’s Forum: Teresa Park, Kathy Headick, Ben Forsythe and Peter Stinson

Mr. Stinson presented a detailed report summarizing a survey he had conducted to determine the areas of concern regarding leaks in each unit. Only about half of the homeowners responded. This survey was conducted to assist the Board in determining the source of leaks and how to go forward with repairs/replacement of the roofs, stucco and chimney issues.

The meeting was called to order at 6:55 p.m.

The minutes of the April meeting had been approved electronically.

Frank Wright presented his financial report summarizing his meeting with Ms. McManus of The Select Group. We have five accounts; there was discussion about whether or not to consolidate the accounts. Mr. Wright said he believes it is best at this time to leave the accounts as they are. Mr. Wright indicated that he would take full responsibility for tracking these accounts. He also suggested
that we meet the first Tuesday of each month so he will have the figures he needs to prepare and present the Treasurer’s report.

Mike Reagan asked if we really need to have a reserve account at BB&T and one at Bank of Hampton Roads. Mr. Wright reiterated that he does not recommend consolidating them at this time.

Debbie Rosso gave the President’s report:
The shed at Unit 101 has been rebuilt using hardiplank.
Richmond Primoid has finished and water-tested the third floor Balcony at Unit 121. The Board still must inspect it.
The third floor balcony at Unit 107 will be the next one scheduled.

One unit owner reported that since Aarden had completed repairs to their balcony doors they have had no leaks.

John Park suggested that anyone with 3rd floor balconies should inspect their doors, the threshold and flashing (especially during a wind-driven rain) for leaks and then consider installing storm doors.

Debbie Rosso reported that we had received approval from the Historic Preservation Committee to use hardiplank on all sheds and to paint the iron railings black. The committee felt that black is the proper color for iron.

Ms. Pinero gave the Manager’s report. She said Select Group had recommended DesRoches & Co. to perform a 2009 audit.

Ms. Pinero reported on the progress in signing an agreement with a towing company to better manage the parking issues. She will send out a letter/email to all homeowners to further explain the parking rules and to let everyone know when towing will begin.

John Park made a motion to sign a service agreement with P & L Towing.
Carole Garrett seconded the motion. It passed unanimously. Ms. Pinero will complete the distribution of parking tags and stickers.

Discussion then revolved around repairing the porch and balcony railings. The board consulted the by-laws and found that the balconies are listed as the homeowner’s responsibility (financially) and that the association sets the standard for repairs and can be responsible for having the work done properly and consistently. Frank Wright moved that the Association proceed and that the homeowners be notified that they will receive a bill for minimum of $450 for each unit to complete this work. Carole Garrett seconded the motion. Mike Reagan made a motion to amend this motion to include the wooden post and scupper. Frank Wright seconded the motion and it passed unanimously. Since varying degrees of conditions exist for each units railings it was determined that $450 would be the minimum for completely replacing the wood on both levels, painting the wood, sanding and painting the iron and re-installing all items. If an individual unit requires less work or more work depending on the condition of the railings the $450 will be adjusted to suit. A reputable contractor has been hired to perform the work.

Carole Garrett made a motion that we accept the generous donation of Franklin Mazullo of a wooden picket fence subject to receiving an estimate of the cost of installation. John Park seconded the motion. Mike Reagan made a motion to amend the motion stating that we obtain approval of the Historic Preservation Committee. Frank Wright seconded the motion; it passed unanimously.

The annual meeting will be held on Monday, June 7th at 6:30 p.m.

The meeting was adjourned at 9:20 p.m.