Board of Directors - Minutes of the May 14th Meeting

Crawford Bay at Olde Towne

Board of Directors Meeting

May 14, 2009

Members Present - David Warren, Frank Wright, John Park , and Rob Poellnitz.  Rosemary Dorow of GSH Management was present.

Homeowner’s Forum – Attended by Benny Forsythe, Debbie Rosso, Teresa Park, and David Zimmer.
No comments from attendees.


Approval of Minutes – The minutes from the Board meeting were previously approved prior to the meeting and distributed by the managing agent.


Meeting with maintenance contractor – Mike Frady of On Target Home Services was asked to attend the board meeting to discuss questions specifically about “double-paying” for work items on the maintenance contract vs. emergent work that required his attention.

• The Board asked Mr. Frady to provide an estimate for the work that he believes will be required in the community beyond the work stipulated in the maintenance contract
• Mike voiced concerns about payment being held up by the AR committee for mortar work that is not part of the maintenance contract
• Mr. Frady has asked to be present for any inspections of his work by the AR committee
• MR. Frady discussed concerns about the powder coated railings rusting.  Met with VanWinn Coatings to determine what was causing the problem.  It was determined that the rust is a direct result of the railings being hollow and not completely sealed.  He reported that it would cost an additional $250-$300 to seal weld the existing baluster bases.
• The Board asked Benny Forsythe for any referrals for window replacements
• Mike also reported that Ms. Buxton’s 2^nd floor ceiling appears to be water tight and that the 3^rd floors stills seems to be leaking around the chimney

Treasurer’s Report – Rosemary presented the report from an email from Frank as of 5/11/09:

1. Checking account balance  $2,805.81
2. CD balance (9760)  $15,539.97
3. CD balance (9779)  $45,778.88
4. Loan balance   $35,241.59

Frank report that both CD’s had matured and the full amount ($61,323.24) is now in CD (9760)

It was also reported that based upon a shortage of funds in the operating account, that no funds were transferred to the reserves for the second month in a row.


Committee Reports –

• Rules and Variance - Nothing to report
• Community Activities – Nothing to report
• Community Watch – Nothing to report.

Manager’s Report – Rosemary distributed and reviewed the income summary and addendum.  Balance on the Operating Budget as of 516/2009 is $2,228.38. 


Rosemary reported that she has been unsuccessful in receiving a response form Les at Araden for the outstanding repair work that has yet to be completed.


The maintenance document was reviewed buy the group.

Old Business:


David presented the principles for managing the investment of the reserve funds.  It was moved that the document be approved and it was confirmed by unanimous vote.


Three quotes for the parking lot repair were received and reviewed.  Action was deferred to after the installment of the new board of directors.


New Business:


The next meting, the Annual Meeting, was confirmed for 6/4/2009 at 6:30.

David asked all board members to submit their intention to run for the board in the coming year to Rosemary no later than May 1, 2009.

The Board discussed unit(s) that were in arrears with their dues during closed executive session.


There was no other business discussed and the meeting was adjourned.

Submitted by

Rob Poellnitz, Secretary