Present: Debbie Rosso, John Park, Mike Reagan, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent.
Units represented: 129, 123, 133, 139, 131, 109, 113, 115, 125, 127, 137, 145, 155, 157, 159 and by proxy 103, 141, 143 and 151
Carole Garrett made a motion to waive the reading of the 2009 annual meeting minutes. Mike Reagan seconded the motion and it passed unanimously.
Debbie Rosso introduced Stanley Yeskoiski of Investigative Inspection Services, Inc. who was hired to do a thorough inspection of the units as requested by some of the owners at the last meeting. He stated that he would be submitting a detailed report with recommendations after he has completed his inspections. There are many issues that need to be addressed and prioritized. He explained some of the problems and answered several questions in great detail.
Frank Wright presented the Treasurer's Report. He also reported that the Board has voted to have an audit of the 2009 books and the Board is going forward with arranging this. David Warren said this should have been done last January. David Zimmer asked about the cost. Ms. Pinero of The Select Group said it would cost around $2,000.00.
Mike Davis asked about the safety factor for the Association's funds. Mr. Wright stated that checks from the operating account require only one signature but the reserve account requires two signatures.
Following the Treasurer's report the election was held. The current Board was voted in by Acclamation.
Debbie Rosso said that Nancy Cherry had introduced her to the engineer who will be working on the Crawford Bay seawall project. He said he would meet with Mike Reagan and John Park to show them the plans and to discuss the drainage issues on Gaskins Lane.
Ms. Rosso announced that Carole Garrett is now on the Olde Towne Civic League board so she would be able to be involved and be aware of the city's plans for the new park along Crawford Bay.
David Warren stressed that the Board needs to keep all homeowners aware of projects, in writing, before any work begins. He also was in dispute with the Board regarding the Board's interpretation of the By-Laws with regard to whose responsibility the railings and balconies are. The Board will therefore obtain a legal opinion in this regard.
Debbie Rosso presented the President's annual report and summarized the Board's achievements for 2010.
* Paid off the loan and have been able to build up reserves
* Changed management companies
* Obtained a new attorney, Paul Thomas
* Board is now bonded
* Windows, trim and doors were painted
* Trees trimmed and dead tree cut down
* Did extensive and much needed caulking
* Planted fresh new landscaping including adding several boulders
* Re-worked some of the electrical system and removed temporary
pole (from original construction)
* Ongoing investigative work to determine cause of leaks and other
problems and obtained roofing and stucco bids
* Found a different, vented balcony system to replace the three
balconies that had not been completed
* Got Hardiplank approved by the city for the sheds when they need
to be re-built
* Obtained approval by the city for black railings and in process
of painting and repairing them
* In the process of having parking system in place with stickers,
tags and towing to resolve the parking issues
* Walks were power washed
* Did extensive research to be able to uphold the by-laws and
remove the limited common elements from association's
responsibility (which should have always been the case)
Mike Reagan made motion to adjourn; Carole Garrett seconded the motion. The meeting adjourned at 8:40 p.m.
Thursday, July 8, 2010
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