Road Closure - Saturday, 28 May 2011

Received the following information from Portsmouth Police Department:

This Saturday, May 28 we will be having the Elizabeth River Run. The run will last from 0730 until approximately 1100 hrs. The course will result in the blocking of the exit of your condo complex onto Crawford Parkway. Your parking lot does exit onto Gaskins Ln and your residents will be able to exit here onto North St with no problem. I have attached a map to help illustrate this. Should any of your residents have a vehicle too large to exit via Gaskins Ln, there will be an officer located at Crawford Pkwy and Court St. Please advise them to see that officer and he will coordinate getting them out.

Thank You,

Lieutenant Scott M. Agee
Portsmouth Police Department
Special Operation Division
Special Events/ Emergency Management
757-393-8013

Photo of the way out:

And here is the actual course:

A handout of this information is available here: http://www.scribd.com/doc/56173509

BOARD OF DIRECTORS MEETING August 3, 2010

Present: Debbie Rosso, Mike Reagan, John Park, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent

Homeowners’ Forum: Teresa Park, Nancy Cherry, David Zimmer

The meeting was called to order at 6:36 p.m.

The minutes of the June 2010 meeting had been approved electronically.

President’s Report:
Debbie Rosso reported that repairs were made to units 143 and 145. The repairs are to be paid out the proceeds allocated from State Farm for the wind damage claim from the November Nor’Easter. Other roofs repairs were made as well but are the Associations responsibility.

Teresa Park reported that she had replaced her third floor balcony door with sliding doors and they were working very well and preventing leaks.

Financial Report:
Frank Wright distributed copies of the July 2010 report. Mr. Wright commented that we need to direct Select Group to catch up the $3,345.83 replacement reserve. In addition to the May payment, if there is enough money, we should also make the June payment. Mr. Wright said while we haven’t discussed combining our reserve accounts it is his opinion that we leave them as they are for now.

The 2009 audit could not be done because we are still missing information from GSH. We need a letter from The Select Group addressed to loan a officer at Towne Bank in order to obtain the information we need from them to proceed with the audit.
Mr. Wright stated that he is not satisfied with the method of paying invoices and would like to sit down with The Select Group to inquire about their payment process.
He also said we need a breakdown of expenses that exceed our regular monthly payment to The Select Group.
He asked about the cost of the manager’s meeting package……Ms. Pinero said we are not charged for this package.

Management Report:
Ms. Pinero distributed copies of the management report and gave an overview of its contents.

Ms. Pinero asked for the Board’s approval of a letter from Thomas and Associates to be sent to the four recipients of insurance payments who have not yet signed off on their insurance settlement. It was suggested that we should send bank drafts with the letters.

There was discussion of the response to David Warren’s question regarding running his AC lines under his neighbor’s unit. Even though the by-laws are clear that the Board can make these decisions it would be better to have a legal opinion from the attorney.

Miller-Dodson’s proposal for a reserve study was discussed. There was discussion as to the possibility of obtaining other bids. It was suggested, and it was the consensus, that it would be better to stay with Miller-Dodson.
We will give them a copy of the inspection from Investigate Inspection Services that was just completed and also apprise them of the correct responsibility regarding limited common elements and common elements. In the past, they were given incorrect information. David Zimmer offered to e-mail the Board his copy of the last reserve study to the Board for review and corrections.

There was a discussion about the status of the towing issue. It was decided that it should be complaint drive by homeowners….everyone agreed. Ms. Pinero was directed to send a letter to homeowners explaining how this will work and asking homeowners to let management know in writing if they have given permission for anyone to park in their designated spaces.

Ms. Rosso directed Ms. Pinero to notify homeowners of the changes in our insurance policy.

There was discussion about pumping sewage lines……Mike Reagan suggested that we wait since no one is currently having a problem and he examined the size of our lines and felt that they are adequate. The repairs on Crawford should have a positive effect on our system.


Repairs to walkways discussed…….decision tabled for now.


New Business:
Frank Wright made a motion to direct Select Group to make a payment of $3,345.83 to fund the May 2010 replacement reserve and to evaluate funds to see if it is possible to pay the same amount for the June 2010 replacement reserve immediately. Mike Reagan seconded the motion; it passed unanimously.

Old Business:
The roof situation was discussed and it was decided to hold another meeting with all homeowners after they have reviewed the inspection report from Investigate Inspection Services. Mike Reagan made a motion to table the discussion for now; Frank Wright seconded the motion. It passed unanimously.

Carole Garrett made a motion to adjourn the meeting; Mike Reagan seconded the motion. The meeting adjourned at 8:52 p.m..

BOARD OF DIRECTORS MEETING Wednesday, June 7, 2010

Present: Debbie Rosso, John Park, Mike Reagan, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent.

Units represented: 129, 123, 133, 139, 131, 109, 113, 115, 125, 127, 137, 145, 155, 157, 159 and by proxy 103, 141, 143 and 151

Carole Garrett made a motion to waive the reading of the 2009 annual meeting minutes. Mike Reagan seconded the motion and it passed unanimously.

Debbie Rosso introduced Stanley Yeskoiski of Investigative Inspection Services, Inc. who was hired to do a thorough inspection of the units as requested by some of the owners at the last meeting. He stated that he would be submitting a detailed report with recommendations after he has completed his inspections. There are many issues that need to be addressed and prioritized. He explained some of the problems and answered several questions in great detail.

Frank Wright presented the Treasurer's Report. He also reported that the Board has voted to have an audit of the 2009 books and the Board is going forward with arranging this. David Warren said this should have been done last January. David Zimmer asked about the cost. Ms. Pinero of The Select Group said it would cost around $2,000.00.

Mike Davis asked about the safety factor for the Association's funds. Mr. Wright stated that checks from the operating account require only one signature but the reserve account requires two signatures.

Following the Treasurer's report the election was held. The current Board was voted in by Acclamation.

Debbie Rosso said that Nancy Cherry had introduced her to the engineer who will be working on the Crawford Bay seawall project. He said he would meet with Mike Reagan and John Park to show them the plans and to discuss the drainage issues on Gaskins Lane.

Ms. Rosso announced that Carole Garrett is now on the Olde Towne Civic League board so she would be able to be involved and be aware of the city's plans for the new park along Crawford Bay.

David Warren stressed that the Board needs to keep all homeowners aware of projects, in writing, before any work begins. He also was in dispute with the Board regarding the Board's interpretation of the By-Laws with regard to whose responsibility the railings and balconies are. The Board will therefore obtain a legal opinion in this regard.

Debbie Rosso presented the President's annual report and summarized the Board's achievements for 2010.
* Paid off the loan and have been able to build up reserves
* Changed management companies
* Obtained a new attorney, Paul Thomas
* Board is now bonded
* Windows, trim and doors were painted
* Trees trimmed and dead tree cut down
* Did extensive and much needed caulking
* Planted fresh new landscaping including adding several boulders
* Re-worked some of the electrical system and removed temporary
pole (from original construction)
* Ongoing investigative work to determine cause of leaks and other
problems and obtained roofing and stucco bids
* Found a different, vented balcony system to replace the three
balconies that had not been completed
* Got Hardiplank approved by the city for the sheds when they need
to be re-built
* Obtained approval by the city for black railings and in process
of painting and repairing them
* In the process of having parking system in place with stickers,
tags and towing to resolve the parking issues
* Walks were power washed
* Did extensive research to be able to uphold the by-laws and
remove the limited common elements from association's
responsibility (which should have always been the case)

Mike Reagan made motion to adjourn; Carole Garrett seconded the motion. The meeting adjourned at 8:40 p.m.