Present: Debbie Rosso, John Park, Mike Reagan, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent.
Units represented: 129, 123, 133, 139, 131, 109, 113, 115, 125, 127, 137, 145, 155, 157, 159 and by proxy 103, 141, 143 and 151
Carole Garrett made a motion to waive the reading of the 2009 annual meeting minutes. Mike Reagan seconded the motion and it passed unanimously.
Debbie Rosso introduced Stanley Yeskoiski of Investigative Inspection Services, Inc. who was hired to do a thorough inspection of the units as requested by some of the owners at the last meeting. He stated that he would be submitting a detailed report with recommendations after he has completed his inspections. There are many issues that need to be addressed and prioritized. He explained some of the problems and answered several questions in great detail.
Frank Wright presented the Treasurer's Report. He also reported that the Board has voted to have an audit of the 2009 books and the Board is going forward with arranging this. David Warren said this should have been done last January. David Zimmer asked about the cost. Ms. Pinero of The Select Group said it would cost around $2,000.00.
Mike Davis asked about the safety factor for the Association's funds. Mr. Wright stated that checks from the operating account require only one signature but the reserve account requires two signatures.
Following the Treasurer's report the election was held. The current Board was voted in by Acclamation.
Debbie Rosso said that Nancy Cherry had introduced her to the engineer who will be working on the Crawford Bay seawall project. He said he would meet with Mike Reagan and John Park to show them the plans and to discuss the drainage issues on Gaskins Lane.
Ms. Rosso announced that Carole Garrett is now on the Olde Towne Civic League board so she would be able to be involved and be aware of the city's plans for the new park along Crawford Bay.
David Warren stressed that the Board needs to keep all homeowners aware of projects, in writing, before any work begins. He also was in dispute with the Board regarding the Board's interpretation of the By-Laws with regard to whose responsibility the railings and balconies are. The Board will therefore obtain a legal opinion in this regard.
Debbie Rosso presented the President's annual report and summarized the Board's achievements for 2010.
* Paid off the loan and have been able to build up reserves
* Changed management companies
* Obtained a new attorney, Paul Thomas
* Board is now bonded
* Windows, trim and doors were painted
* Trees trimmed and dead tree cut down
* Did extensive and much needed caulking
* Planted fresh new landscaping including adding several boulders
* Re-worked some of the electrical system and removed temporary
pole (from original construction)
* Ongoing investigative work to determine cause of leaks and other
problems and obtained roofing and stucco bids
* Found a different, vented balcony system to replace the three
balconies that had not been completed
* Got Hardiplank approved by the city for the sheds when they need
to be re-built
* Obtained approval by the city for black railings and in process
of painting and repairing them
* In the process of having parking system in place with stickers,
tags and towing to resolve the parking issues
* Walks were power washed
* Did extensive research to be able to uphold the by-laws and
remove the limited common elements from association's
responsibility (which should have always been the case)
Mike Reagan made motion to adjourn; Carole Garrett seconded the motion. The meeting adjourned at 8:40 p.m.
Thursday, July 8, 2010
Monday, June 7, 2010
BOARD OF DIRECTORS MEETING Thursday, May 27, 2010
Present: Debbie Rosso, Mike Reagan, John Park, Frank Wright, Carole Garrett and Gayle Pinero, Managing Agent
Homeowner’s Forum: Teresa Park, Kathy Headick, Ben Forsythe and Peter Stinson
Mr. Stinson presented a detailed report summarizing a survey he had conducted to determine the areas of concern regarding leaks in each unit. Only about half of the homeowners responded. This survey was conducted to assist the Board in determining the source of leaks and how to go forward with repairs/replacement of the roofs, stucco and chimney issues.
The meeting was called to order at 6:55 p.m.
The minutes of the April meeting had been approved electronically.
Frank Wright presented his financial report summarizing his meeting with Ms. McManus of The Select Group. We have five accounts; there was discussion about whether or not to consolidate the accounts. Mr. Wright said he believes it is best at this time to leave the accounts as they are. Mr. Wright indicated that he would take full responsibility for tracking these accounts. He also suggested
that we meet the first Tuesday of each month so he will have the figures he needs to prepare and present the Treasurer’s report.
Mike Reagan asked if we really need to have a reserve account at BB&T and one at Bank of Hampton Roads. Mr. Wright reiterated that he does not recommend consolidating them at this time.
Debbie Rosso gave the President’s report:
The shed at Unit 101 has been rebuilt using hardiplank.
Richmond Primoid has finished and water-tested the third floor Balcony at Unit 121. The Board still must inspect it.
The third floor balcony at Unit 107 will be the next one scheduled.
One unit owner reported that since Aarden had completed repairs to their balcony doors they have had no leaks.
John Park suggested that anyone with 3rd floor balconies should inspect their doors, the threshold and flashing (especially during a wind-driven rain) for leaks and then consider installing storm doors.
Debbie Rosso reported that we had received approval from the Historic Preservation Committee to use hardiplank on all sheds and to paint the iron railings black. The committee felt that black is the proper color for iron.
Ms. Pinero gave the Manager’s report. She said Select Group had recommended DesRoches & Co. to perform a 2009 audit.
Ms. Pinero reported on the progress in signing an agreement with a towing company to better manage the parking issues. She will send out a letter/email to all homeowners to further explain the parking rules and to let everyone know when towing will begin.
John Park made a motion to sign a service agreement with P & L Towing.
Carole Garrett seconded the motion. It passed unanimously. Ms. Pinero will complete the distribution of parking tags and stickers.
Discussion then revolved around repairing the porch and balcony railings. The board consulted the by-laws and found that the balconies are listed as the homeowner’s responsibility (financially) and that the association sets the standard for repairs and can be responsible for having the work done properly and consistently. Frank Wright moved that the Association proceed and that the homeowners be notified that they will receive a bill for minimum of $450 for each unit to complete this work. Carole Garrett seconded the motion. Mike Reagan made a motion to amend this motion to include the wooden post and scupper. Frank Wright seconded the motion and it passed unanimously. Since varying degrees of conditions exist for each units railings it was determined that $450 would be the minimum for completely replacing the wood on both levels, painting the wood, sanding and painting the iron and re-installing all items. If an individual unit requires less work or more work depending on the condition of the railings the $450 will be adjusted to suit. A reputable contractor has been hired to perform the work.
Carole Garrett made a motion that we accept the generous donation of Franklin Mazullo of a wooden picket fence subject to receiving an estimate of the cost of installation. John Park seconded the motion. Mike Reagan made a motion to amend the motion stating that we obtain approval of the Historic Preservation Committee. Frank Wright seconded the motion; it passed unanimously.
The annual meeting will be held on Monday, June 7th at 6:30 p.m.
The meeting was adjourned at 9:20 p.m.
Homeowner’s Forum: Teresa Park, Kathy Headick, Ben Forsythe and Peter Stinson
Mr. Stinson presented a detailed report summarizing a survey he had conducted to determine the areas of concern regarding leaks in each unit. Only about half of the homeowners responded. This survey was conducted to assist the Board in determining the source of leaks and how to go forward with repairs/replacement of the roofs, stucco and chimney issues.
The meeting was called to order at 6:55 p.m.
The minutes of the April meeting had been approved electronically.
Frank Wright presented his financial report summarizing his meeting with Ms. McManus of The Select Group. We have five accounts; there was discussion about whether or not to consolidate the accounts. Mr. Wright said he believes it is best at this time to leave the accounts as they are. Mr. Wright indicated that he would take full responsibility for tracking these accounts. He also suggested
that we meet the first Tuesday of each month so he will have the figures he needs to prepare and present the Treasurer’s report.
Mike Reagan asked if we really need to have a reserve account at BB&T and one at Bank of Hampton Roads. Mr. Wright reiterated that he does not recommend consolidating them at this time.
Debbie Rosso gave the President’s report:
The shed at Unit 101 has been rebuilt using hardiplank.
Richmond Primoid has finished and water-tested the third floor Balcony at Unit 121. The Board still must inspect it.
The third floor balcony at Unit 107 will be the next one scheduled.
One unit owner reported that since Aarden had completed repairs to their balcony doors they have had no leaks.
John Park suggested that anyone with 3rd floor balconies should inspect their doors, the threshold and flashing (especially during a wind-driven rain) for leaks and then consider installing storm doors.
Debbie Rosso reported that we had received approval from the Historic Preservation Committee to use hardiplank on all sheds and to paint the iron railings black. The committee felt that black is the proper color for iron.
Ms. Pinero gave the Manager’s report. She said Select Group had recommended DesRoches & Co. to perform a 2009 audit.
Ms. Pinero reported on the progress in signing an agreement with a towing company to better manage the parking issues. She will send out a letter/email to all homeowners to further explain the parking rules and to let everyone know when towing will begin.
John Park made a motion to sign a service agreement with P & L Towing.
Carole Garrett seconded the motion. It passed unanimously. Ms. Pinero will complete the distribution of parking tags and stickers.
Discussion then revolved around repairing the porch and balcony railings. The board consulted the by-laws and found that the balconies are listed as the homeowner’s responsibility (financially) and that the association sets the standard for repairs and can be responsible for having the work done properly and consistently. Frank Wright moved that the Association proceed and that the homeowners be notified that they will receive a bill for minimum of $450 for each unit to complete this work. Carole Garrett seconded the motion. Mike Reagan made a motion to amend this motion to include the wooden post and scupper. Frank Wright seconded the motion and it passed unanimously. Since varying degrees of conditions exist for each units railings it was determined that $450 would be the minimum for completely replacing the wood on both levels, painting the wood, sanding and painting the iron and re-installing all items. If an individual unit requires less work or more work depending on the condition of the railings the $450 will be adjusted to suit. A reputable contractor has been hired to perform the work.
Carole Garrett made a motion that we accept the generous donation of Franklin Mazullo of a wooden picket fence subject to receiving an estimate of the cost of installation. John Park seconded the motion. Mike Reagan made a motion to amend the motion stating that we obtain approval of the Historic Preservation Committee. Frank Wright seconded the motion; it passed unanimously.
The annual meeting will be held on Monday, June 7th at 6:30 p.m.
The meeting was adjourned at 9:20 p.m.
Friday, May 7, 2010
BOARD OF DIRECTORS MEETING APRIL 27th, 2010
The meeting was called to order by Mrs. Rosso.
Present: Debbie Rosso, Carole Garrett, John Park, Mike Reagan, Frank Wright and Gayle Pinero, Managing Agent.
The following units were represented: 101, 103, 109, 113, 115, 123, 125, 127, 129, 131, 133, 137, 139, 145, 151, 153, 155, 157 and 159.
Ms. Rosso stated that the purpose of the meeting was to discuss the roof and stucco situation.
Ms. Rosso introduced Don Gibbs of Duck’s Roofing Co. who described the conditions of the roof and opened the floor to discussion and questions. He said that the main problems with the roofs are design and installation. Questions were raised as to why shingles would be better than replacing the metal. Metal would cost far more than shingles and the shingles could more readily correct the design problems.
Mr. Gibbs also addressed the issues with the underlying plywood and chimney caps which are in bad condition and need to be replaced as well.
Some of the stucco needs to be replaced/repaired and Ms. Rosso and Mike Reagan met with specialists in that field as well. This work must be done in conjunction with roof replacement.
Questions were raised about warranties…..Mr. Gibbs said they were available and discussed the types of warranties. Mike Reagan asked about flashing…….Mr. Gibbs said he would recommend aluminum because of the location on the water.
Several homeowners expressed a concern about finding more data as to how many roofs are leaking. Some homeowners requested that an inspection be done. Most homeowners felt that there was enough evidence to replace the roofs. Louise Buxton spoke about her experiences with leaks since her unit was built and complimented the current board for their hard work.
Mike Reagan made a motion that we hire an inspector to check roofs. Carole Garrett seconded the motion. It passed unanimously. Discussion followed. Frank Wright reiterated that we need to do this immediately as the board needs to make a decision within the next couple of weeks.
Funding for the roofs was discussed. A survey form was given to each homeowner present asking them to indicate their preference as to how to pay for roof replacement and/or make suggestions.
The May meeting will be held on the 27th in 129 @ 6:30 pm. Mike Reagan made a motion to adjourn the meeting. John Park seconded the motion. The meeting was adjourned at 8:30 p.m.
Present: Debbie Rosso, Carole Garrett, John Park, Mike Reagan, Frank Wright and Gayle Pinero, Managing Agent.
The following units were represented: 101, 103, 109, 113, 115, 123, 125, 127, 129, 131, 133, 137, 139, 145, 151, 153, 155, 157 and 159.
Ms. Rosso stated that the purpose of the meeting was to discuss the roof and stucco situation.
Ms. Rosso introduced Don Gibbs of Duck’s Roofing Co. who described the conditions of the roof and opened the floor to discussion and questions. He said that the main problems with the roofs are design and installation. Questions were raised as to why shingles would be better than replacing the metal. Metal would cost far more than shingles and the shingles could more readily correct the design problems.
Mr. Gibbs also addressed the issues with the underlying plywood and chimney caps which are in bad condition and need to be replaced as well.
Some of the stucco needs to be replaced/repaired and Ms. Rosso and Mike Reagan met with specialists in that field as well. This work must be done in conjunction with roof replacement.
Questions were raised about warranties…..Mr. Gibbs said they were available and discussed the types of warranties. Mike Reagan asked about flashing…….Mr. Gibbs said he would recommend aluminum because of the location on the water.
Several homeowners expressed a concern about finding more data as to how many roofs are leaking. Some homeowners requested that an inspection be done. Most homeowners felt that there was enough evidence to replace the roofs. Louise Buxton spoke about her experiences with leaks since her unit was built and complimented the current board for their hard work.
Mike Reagan made a motion that we hire an inspector to check roofs. Carole Garrett seconded the motion. It passed unanimously. Discussion followed. Frank Wright reiterated that we need to do this immediately as the board needs to make a decision within the next couple of weeks.
Funding for the roofs was discussed. A survey form was given to each homeowner present asking them to indicate their preference as to how to pay for roof replacement and/or make suggestions.
The May meeting will be held on the 27th in 129 @ 6:30 pm. Mike Reagan made a motion to adjourn the meeting. John Park seconded the motion. The meeting was adjourned at 8:30 p.m.
Subscribe to:
Posts (Atom)
Posts
