Approved minutes from January's Board meeting

Crawford Bay at Olde Towne
Board of Directors Meeting
January 8, 2009

Members Present - David Warren, Franklin Marzullo, John Park , Frank Wright and Rob Poellnitz. Rosemary Dorow of GSH Management was present.

Homeowner’s Forum – Attended by Erika Freeman, Debbie Rosso, Benny Forsythe, Teresa Park, Mike Regan, Carole Garrett and David Zimmer.

• Debbie Rosso had four questions for the Board: Questions were responded to by Rosemary.
1. Status of roof inspection for all units
2. Status of repairs to all 2nd story balconies
3. Suggested maintaining a log of all warranties for the Association
4. Asked about the warranty on the gutters
• David Zimmer shared IRS form 1120-H and suggested filing this form annually. He was informed that this practice is already in place.

Approval of Minutes – According to the new process, the minutes from the special Board meeting were previously approved prior to the meeting and distributed by the managing agent.

Treasurer’s Report – Frank Wright presented the report as of 1/8/09

1. Checking account balance $5,123.41
2. CD balance $15,483.22
3. CD balance $45,000
4. Loan balance $40,425.13

Frank reported that in 2008, $16,500 were transferred to the reserve account. And all $90,000 in special assessment monies had been collected before year’s end.

Committee Reports –

• Rules and Variance – No report
• Community Activites – Franklin thanked all for the quality of the holiday decorations and again asked for volunteers to take down the garland on Saturday 1/10 at 11 a.m. Also he mentioned that the committee was working on a progressive cocktail party idea.
li>Community Watch – Carole mentioned that she had planned to meet with the Olde Towne Community Watch person, Abby Yablonski.

Manager’s Report – Rosemary distributed and reviewed the income summary and addendum. Balance on the Operating Budget as of 1/8/09 is $3,274.61.

The AActive Termite review will be due in the coming weeks in the amount of $2,380

Rosemary shared the maintenance log for the active projects underway in Crawford Bay.

A letter was send from the managing agent to the owner of unit 117 communicating that the board rejected the reimbursement claim for plumbing repairs.


Rosemary shared the 2 proposals for general maintenance from H.E. Moore and On Target Home. The proposal from Moore was more expensive, however, members of the Association voiced the high quality of the work performed by Mr. Moore. David moved that Mr. Moore be given the opportunity to do the work for $1,500 per month. If he accepted he would be awarded the contract, if not, the contract would be awarded to On Target.

Old Business:

The discussion concerning the CAI Best Financial Practices will be put on the agenda for the February meeting.

New Business:

The board discussed their intention to proceed with the move to incorporate. David Zimmer requested that the Board confirm with a tax professional that this move would not create any taxation implications.

David Warren encouraged any or all Board members and members of the Association attend the upcoming CA Day March, 14, 2009

The Board discussed units that were in arrears with their dues.

There was no other business discussed and the meeting was adjourned.

Submitted by

Rob Poellnitz, Secretary